Party Checklist

The secret to the success of your party will be in the planning.

If this makes you stressed out already, don't be โ€“ we will give you a checklist and some guidelines to follow:

4-6 weeks before the Party:

  • Start at the beginning: Decide on a party theme
    • Don't forget to ask the birthday boy/girl for their input as this will make them feel special.
    • If you are out of ideas have a look at our Themes or what about your child's favourite TV Program, Sport, Superhero, etc.
  • Create a guest list

    • Remember to keep the numbers as low as possible.
    • Take the child's age into consideration when inviting guests to the party.
  • Make a rough party schedule

  • Decide on the date, time and venue
    • If the child is very young take into account feeding & sleeping times when deciding on the time of the party.
    • When deciding on a venue take into account the weather and the time of year.
  • Make or buy the invitations
    • To save costs you can get creative and make the invitations yourself or if your child is old enough ask him/her too help.
  • Make a list of everything you will need for the party:
    • Decorations, Party Favours, Prizes for games.
    • Once you have done this you have to decide what you will have to order, buy or make.
  • Decide what eats and drinks you will be serving.
    • Once you have done this you have to decide what you will have to order, buy or make.
    • Take into account that some of the guests might have special dietary requirements.
  • Make sure that you have enough tables and chairs for both adults and children that will be attending the party.

2-3 Weeks Before the Party:

  • Send out the invitations.
    • Remember to put the following on the invitation: RSVP date (so that you can get an idea of how many guests will be at the party) & when the child must be collected from the party.
  • Decide what activities you will have at the party and what games the kids will play.
    • make sure that you have more games than you are expected to play
    • choose games and activities that your child enjoys and that is age appropriate for most of the kids.
  • Buy everything you will need for the party and follow up
    on orders that you have made.

    • eg. Decorations, Party Favours, Prizes for games.
  • Start making things you need to make for the party.
    • eg. Decorations, Party Favours, Prizes for games.
  • Finalise eats and drinks to be served at the party
  • Ask for help:
    • Don't be shy to ask friends, family and/or parents
      attending the party to assist you on the day of the

1 Week before the Party:

  • Order or bake the cake
    • freeze the cake until 1 day before the party

  • Make and freeze any other foods that you can make
    before the time.

  • Make a final schedule of the activities and games for
    the party

    • Remember that we should go with the flow of the
      party and the aim is to have fun โ€“ so your plans must
      be flexible.

  • Collect any orders you have made for party supplies
    • Unless, the collections can only be made shortly before
      the party.

2-3 Days before the Party:

  • Make sure that you have film and/or videotape

  • Make sure the batteries for your camera and/or video
    recorder are charged.

  • If you have a digital camera, check that you have
    enough available memory on the camera.

  • Buy any other food and drink you may need for the

  • Finalize the number of guests and follow up on those
    that has not given you their RSVP.

  • If you are having helium filled balloons then you must
    order them now and make sure that you have 1 balloon
    for every child. You must also arrange collection of the
    helium filled balloons on the day of the party.

1 day Before the Party:

  • Make sure that you have sufficient candles and

  • Childproof the party area.

  • Decorate any indoor areas that may be used for the
    party. Outdoor areas must be decorated on the day of
    the party, so that decorations won't get damaged

  • Take the cake out of the freezer and decorate it.

  • Prepare any other food that can be prepared ahead of

  • Blow up any balloons unless you are getting helium filled

  • Make sure that you have enough clean cloths and towels
    for dirty hands and faces.

  • Make sure that you have a 1st aid kit or at least some
    plasters and dettol, for those little incidents and

On the day of the Party:

  • Decorate the outdoor area
  • Keep the party schedule close at hand

  • Collect the cake if you have ordered it

  • Collect the helium balloons if you have ordered these

  • Make any last minute eats that could not be made

  • Dress you and your child comfortably.

  • If you have a swimming pool or fish pond make sure
    that it is 100% safe.

  • If you are having the party at home โ€“ put your pets
    away until after the party.

  • Go through your checklist to make sure that everything
    has been done.

  • Take lots of pictures and videos and have a lovely
    memorable party!!!